Top 10 Tips To Organising an Event

Site Event has supplied events since 1988. We’ve been part of every type of event, yet we’re still amazed by the creative ideas that make each one unique. Here are our Top 10 Tips for Organizing an Event.

Top 10 Tips To Organising an Event 

• Plan, Plan, and Plan – You can never be too organized. Something will always go wrong, so having a Plan B is essential. Often, Plan B may even work out better than the original plan.
• Begin Early – Ensure you don’t miss out on booking your favorite toilet trailer, florist, or caterer. We accept bookings up to three years in advance, and suppliers fill up quickly during the busy summer season.
• Remain Flexible – Things change, whether that is your guest list or location of event, make sure you remain flexible to meet the changing demands. If it is your first time organising an event, there will be many scenarios you may have not come up against before.
• Assign Responsibilities – Don’t take all the burden onto your shoulders, assign responsibility to different individuals. They will enjoy the responsibility, feel involved in the event and will be much more clued with regards to the small detailed changes.

Have you see our themed toilet trailer range?

• Be Creative – Use this event as a chance to get your creative juices flowing, make the event individual to you and your tastes, after all it is a reflection on you.
• Have an Event Bible – This will be your saving grace on your event day, detail down all the important information, suppliers out of hours numbers, timings, responsibilities, heath and safety information. This will save you time on the day to ensure you have time to enjoy yourself.
• Logistics – Ensure all your suppliers have the correct information, timings of the event and the correct equipment to set up on the day. – top tip – you do not want them all to arrive at once, so stagger their build timings.
• Engage Your Audience – Keep your audience engaged through games, social media, or other interactive elements. Ice-breakers help ensure everyone enjoys themselves, especially if they’re meeting for the first time.
• Do a Run-Through – Make sure everyone knows their responsibilities, timing, and location for the event day. Hold a rehearsal a few weeks before to mentally prepare.
• Follow Up – After the event, ensure smooth breakdown and leave the venue as you found it. Don’t forget to thank everyone involved.